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Previous meeting minutes are in the archive in pdf format Minutes of the Melbecks Parish Council meeting held on Thursday February 6 th 2020 at Low Row Institute Melbecks Parish Council meeting was held on Thursday February 6 th 2020 at Low Row Institute. Present were Councillors Silver, Crapper and Lewis with Cllr R. Alderson presiding. Also present was County Councillor Yvonne Peacock and RDC District Councillor Jill McMullon. The Clerk was Miss N. Adams. 1. Apologies for absence Apologies were received from Cllr McCartney. 2. Declaration of Interests None declared 3. Minutes of the Melbecks Parish Council meeting held on 5 th December 2019 The minutes of the Melbecks Parish Council meeting, held on 5 th December 2019 were agreed to be a correct record, and these were signed by the Chair. 4. Matters Arising a) Highways meeting. Cllr Alderson has met with Steve Barker, NYCC Highways Officer, to look at the highway issues at Peat Gate drain and the cattle grid. Councillors were advised that a jetter is due to come to Surrender Bridge to clear the drain, and the drain would be dug out from the top of Peat Gate. Cllr Peacock with chase these issues with Highways and also advise that the trees in Peat Gate will need to be trimmed back. b) Planning application – Hazel Brow. It was noted that this planning application is going to the YDNPA Planning committee on Tuesday February 11 th with the recommendation for this to be refused due to Highways concerns. c) Two Ridings Community Foundation. A grant was received from Two Ridings Community Foundation for £1000 to cover the cost of work that has been carried out to repair flood damage in Low Row. A cheque for £1000 was signed to Jack Alderson to cover the cost of the work which was completed late last year. DA to arrange for the Order to pay to be completed. 5. Finance It was noted that £224 has been reclaimed for a VAT refund for two notice boards and dog waste bin purchased. 6. Highways a) Highways reply All issues raised at the last meeting were discussed with Steve Barker from Highways, and in addition, the drain at Trough House will also be looked at. Cllr Peacock to chase up highways issues. b) Lights at Gunnerside The council noted that these were both reported to RDC and the light at the village hall (number 1) was waiting for a bracket to be fitted, and once this was done the light will be repaired. It is expected for this to take place in next couple of weeks. Light number 9 was repaired before Christmas however it was reported that this now not working again, and RDC have been notified again. c)Grass cutting NYCC Highways have advised that no funding is available for grass cutting of verges, as villages are classes as ‘rural’ and do not qualify for the same funding as ‘urban’ areas which can receive a certain amount per metre for this work. 7. Richmondshire District Council a) Tour de Yorkshire funding is available for Parish Councils to support events around the Tour de Yorkshire on Friday May 1 st . It was decided not to apply for this funding. 8. NYCC NYCC are completing a review of all laybys in Richmondshire during the summer and a list will be sent to Cllr Peacock. It was advised that all roads in North Yorkshire are being tested for levels of coal dust with a boring machine at some point. 9. YDNPA a) Yorkshire Dales management plan The council noted receipt of the YDNPA management plan. b) Local Plan. The council noted receipt of the YDNPA local plan. c) Parish Forum d) Trees in Gunnerside Conservation area: Strands Farm, Gunnerside. The council was notified that YDNPA has received a notification to fell one silver birch, one elder, one sycamore, and to crown reduce one field maple (by up to 1.5m) located at Strands Farm, Gunnerside. e) Planning application: Hazel Brow Farm Visitor Centre, Low Row. It was noted that this planning application will be considered by the Planning Committee on Tuesday 11 th February 2020. f) National Park Parish Forum meeting It was noted that the next National Park Parish Forum meeting will be on Wednesday 20 th May 2020 from 7-9pm at Fremington Village Hall. 10. AOB/other correspondence a) Great North Air Ambulance. A thank you letter for the £50 donation was received and noted by the council. b) Yorkshire Air Ambulance. A thank you letter for the £50 donation was received and noted by the council. c) Citizens Advice Bureau. A thank you letter for the £50 donation was received and noted by the council. d) Emergency Plan – update Cllr Lewis has met with Helen White, emergency response planning at Richmondshire District Council. RDC would like to register the Gunnerside Village Hall and Low Row Institute on their own emergency plan. Permission has been received from both Gunnerside Village Hall and Low Row Institute to be included in the Melbecks Emergency Plan. In the event of an incident RDC will activate the plan and contact the key holders to arrange for the emergency shelters to be opened up and heated etc. RDC and the emergency services will provide bedding and food. A leaflet drop to all residents will be completed to give basic information of what to do and what will happen in the event of an incident. An advert in the Reeth Gazette asked for sandbag locations in the area, however it has since been advised that in the event of an incident sandbags can be collected from the nearest sandbag depot and Helen White is finding out this information and she will let the council know. Cllr Crapper will supply Cllr Lewis with some telephone numbers of key holders for Gunnerside Village Hall. Although the emergency services and team will attend the rest centres, it was also recommended that councillors attend if possible, with tabards to identify. Cllr will look into these and circulate a draft leaflet for councilors to agree. Thanks to Cllr Lewis for his work on this. 11. Date and time of next meeting The next meeting will be at Gunnerside Village Hall on Wednesday March 18 th 2020 at 7.30pm. As there was no other business, the meeting closed at 8.20pm.